Five Use Cases for HighLevel’s Signature & Validation Enhancements

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The last time you asked a client to sign an important document, did you hand them a pen or did you ask for their email? If you said email, you’re part of the growing trend of businesses that rely on electronic signatures in their operations. 

More than 50% of businesses have adopted electronic signatures (also known as e-signatures), making them a common business tool.

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Here are the top good reasons to use electronic signatures

Enhanced Security

Electronic signatures are less likely to be forged meaning they’re more secure than physical signatures with more than 70% of users reporting fewer security and compliance incidents.

Legally Binding

Thanks to the Electronic Signatures in Global and National Commerce Act (ESIGN) and Uniform Electronic Transactions Act (UETA), electronic signatures have the same legal standing as handwritten signatures. 

Cost Savings

By using e-signatures, businesses save money by eliminating costs associated with paper, postage, mailing supplies, and courier fees. On average, businesses can save between $4-10 per document.

Faster Close Times

Signing delays are significantly reduced with businesses reporting that 79% of agreements are signed in less than 24 hours. More importantly, 44% are signed in less than 15 minutes. 

The benefits and advantages of using e-signatures have driven a significant shift toward their adoption through a variety of industries. HighLevel’s latest signature and validation enhancements further bolster these benefits, providing an extra layer of security and trust. 

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5 Use Cases of E-Signature and Validation Feature

By adding time-signed and encoded hash features to our Forms & Surveys, HighLevel ensures the authenticity and integrity of digital signatures, strengthening them against fraud and tampering. This enhanced security, combined with the legal standing, cost savings, and speed of e-signatures, paves the way for a range of practical applications in different use cases: 

Legal and Compliance Verification

Organizations that require legally-binding signatures can rest easily knowing their signature are authentic and the document has not been tampered with after signing. This is crucial for compliance with legal standards and regulations, such as e-signature laws like the ESIGN Act in the US or eIDAS in the EU. 

Financial Transactions and Agreements

From loan agreements and contracts to other critical documents, financial institutions depend on valid signatures to operate. By providing an encrypted hash and timestamp, they can guarantee the integrity and authenticity of their signed documents, reducing the risk of fraud.

Healthcare and Medical Records

Hospitals, clinics, and healthcare providers are required by law to accurately maintain patient consent forms and medical records. HighLevel’s latest signature and validation enhancements ensure that patient signatures are authentic and have not been altered post-signature, thus protecting patient information and maintaining compliance with healthcare regulations (e.g., HIPAA).

Software and Technology Services

Software companies often require signed agreements for licensing, service contracts, and user agreements. By ensuring that all signed agreements are authentic and have not been modified, these companies provide a secure basis for business transactions and customer agreements.

Intellectual Property Protection

Inventors, creators, and companies have to protect their intellectual property (IP) and signed non-disclosure agreements and patent filings are the most common method. Verifying the authenticity of signatures on IP-related documents ensures that the agreements are genuine and unaltered.

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How HighLevel’s Enhanced Signature Authenticity and Validation Feature Works

HighLevel’s enhanced signature and validation feature helps maximize efficiency and reliability in your Forms and Surveys document management. Here’s how…

  • Users sign a form or survey and tap SUBMIT, an encrypted hash of the form data will be generated and displayed below the signature field under submissions.
  • This hash is then displayed below the signature field in the submission records. 
  • When the document is downloaded as a PDF, the time signed and the encoded hash will be included for verification purposes, ensuring its authenticity.

By providing an encoded hash and timestamp, users can verify the integrity of the submitted data, ensuring that the signatures are genuine and unaltered. 

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Secure Your Forms and Surveys with HighLevel’s Enhanced Signature Authenticity and Validation Feature 

E-signatures have changed the way businesses operate, offering a secure, quick, and cost-effective way of signing important documents. 

HighLevel’s latest enhancements with time-signed and encoded hash features improve the reliability and authenticity of digital signatures, ensuring compliance protection against tampering. These improvements enhance your trustworthiness and credibility by providing secure signature options for your business. 
To maximize your Forms and Surveys and get the support you need to build trust and credibility within your network, click this link and talk to one of our team experts today.

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